As a company grows, its operational needs quickly become more complex. To protect the organization’s assets and maintain order, you need a solution that can keep up with new employees and evolving requirements. Before it’s too late, it may be worth considering the implementation of a new access control system.
If your company is experiencing any of the following 5 signs, it’s time to start reviewing your access control system.
1. The company is experiencing significant growth
Your company is growing dynamically, employing 3–10 new staff members each year. This is a strong sign of growth, but your existing access control system may not be as fast or efficient as you'd like. It needs to keep pace with changes in personnel and staffing levels.
A new hire can't be fully effective from day one if they don't receive the right access—keys to the office and the tools or codes needed to enter the necessary areas. If you're not prepared in advance, acquiring these can take anywhere from a few hours to several days, depending on how busy the access control system specialist is. As a result, a single person can delay the creation of new credentials, and you won’t be able to grant individual access rights to the new employee in the meantime.
This isn’t your fault—it’s just possible that your current access control system isn’t intuitive enough.
At this point, it’s already worth considering whether you might need a new—or upgraded and improved—system in the future.
2. The company is concerned about security risks or has experienced a forced shutdown
If you’ve ever had laptops, desktop computers, phones—or even entire desks—go missing without signs of forced entry, you know someone seriously messed up, because it’s almost certain the thieves entered with a key or a valid access card.
But who could have made such a serious mistake—and what can you do to ensure something like this doesn’t happen again in the future?
You might never get an answer to that first question—especially if your access control system is too outdated.
Maybe a former employee never returned their key and took the opportunity to cause harm. Maybe. But then again—maybe not.
If you don’t have proper records of who has access to your company, which key cards are active, and exactly what they unlock, then you might truly never get the answer.
Keeping an up-to-date and regularly reviewed record of active keys—and collecting keys from former employees—is a viable approach, but it’s far from intuitive.
At this point, it would be worth finding a solution that allows you to eliminate unauthorized access much more effectively—and gives you new ways to track and monitor existing active access.
3. A different key for every door?
Traditionally, yes. But that also means your employees may spend an average of 10–20 minutes a day just standing in front of doors, trying to find the right key.
If you glance at your keyring and feel like you’ve become the “keeper of the keys,” that’s a clear sign your company’s access control system is outdated.
4. The company’s existing access control system is outdated
Let’s say your company was one of the first to adopt a key card system—and even though a few decades have passed, you’re still using the same access control setup. Yet you’re constantly dealing with issues like malfunctioning cards or even complete system failures. The truth is, a system that old is no longer as secure as you might think.
That’s another clear sign it’s time to consider implementing a new system.
After all, why would you still use equipment from the 1990s in the 21st century? That’s like using a Nokia 5110 in the age of smartphones. Sure, they were great devices back in the day—and they might even still work—but they simply can’t meet today’s everyday needs.
With an outdated access system, entry to the office and other areas may still be technically possible—but it’s not intuitive enough to meet the growing operational and workspace needs of your company.
5. Innovation plays a key role in your company’s operations
If in recent years you’ve made it a priority to invest in modern technology, then why not do the same for your company’s access control system? If you wouldn’t want to work on computers from 2004, why would you rely on a 2004 access system? The truth is—both technologies are now outdated.
If you want your company to be a follower of innovation, it’s worth exploring the possibility of implementing a 21st-century access control system.
If we’ve caught your interest and you’d like to review your existing access control system — or design a new one — get in touch with us!
